Submission of documents

General information

  • All documents should be submitted together at the same time, as described below.
  • The originals of the documents described below should be submitted to the Agency.
  • In order to reclaim the deposit, concerning the particular licence and/or to obtain export compensation, concerning a particular licence/declaration, Agency should receive all the necessary documents grouped by individual licences/declarations (the accompanying documents should be prepared for each licence/declaration and only the documents required for the licence/declaration or certified copies should be included).

Submission of applications in order to receive a licence

 

Documents

  • Application for an import/export licence or certificate with the predefined refund (documents can be submitted on paper or electronically).
  • Deposit (submission requirements, described in section “Submission of deposit”).

Submitting an application for an import/export licence for the first time:

  • Consent regarding personal data processing and storage.
  • Consent regarding personal data processing, storage and usage for the purposes of hemp licencing.
  • Empowerment (Empowerment to submit an application and documents concerning it in order to receive a licence and to collect an issued licence, empowerment must be time-limited).
  • Agreement to electronically obtain and submit applications for import or export.

 

Terms of submitting applications:

  • In cases of import: every working day from Monday to Friday.
  • In the case of import under the tariff quota: the relevant tariff quota is determined and specified in a separate EC Regulation.
  • In case of export with compensation/without compensation: every working day from Monday to Friday.

Return of licences together with the accompanying documents

Documents

Export with compensation:

The administration of the export compensations is based on the applications for export compensations, so the submitted documents must be grouped according to the applications. Submitting documents, the number of the export compensation application and the licence numbers of the application must be indicated on each set. (Application for export compensation: electronic data of the customs declaration for export must correspond to the requirements established in Annex B of Commission Implementing Regulation (EU) 2015/2447 of 24 November 2015, and Entrepreneur Interface Specification of Customs Declaration Processing Systems published on the website of Customs of the Republic of Lithuania at: http://www.lrmuitine.lt under the heading “For business and private persons”, in the requirements described in the electronic notice IE515LT).

Accompanying document (all submitted documents should be indicated).

  • Export licence or certificate with the predefined compensation “Holder’s copy” (in case of printed (paper-based) licence).
  • Document certifying the origin of the product (submitted in the case of products that are not included in Annex I to the Treaty of Rome).
  • A copy of an electronic extract of IE599 notice (in case of products for which export declarations are accepted from 1 May 2016 and export procedures have been completed not in the customs authorities of the Republic of Lithuania)1.
  • MRN (Main Registration Number)2, when:
  • More than one Member State is involved in the export procedure unless the export declaration is submitted to the customs authorities of the Republic of Lithuania and the export procedure is completed in a Member State other than the Republic of Lithuania.
  • The export customs authorities are established in other Member State than the institution responsible for licencing.
  • The MRN shall be used for the export procedure completed in the Member State where the export declaration is lodged, except when the export declaration has been lodged and the export procedure is completed at the customs offices of the Republic of Lithuania.
  • A third copy of the export declaration with the customs exportation marks3.
  • Transport documents (in the case of differentiated compensation).
  • The original of the declaration for import into a third country or a copy certified by the customs authorities of the third country (in the case of differentiated compensation).

or

  • A certificate from a certified control and supervisory institution.

 

1 Applies to licences issued until 5 November 2016.
2 Applies to licences issued from 6 November  2016.
3 Goods for which export declarations have been accepted since 1 May 2016 and when the customs authorities allow the use of a reverse procedure in the event of failure of the MDAS (in this case a written export declarations are drawn up) or the goods are transported from the customs territory of the Community under simplified declaration procedures (the actual shipping out the goods with business documents, with subsequent submission of electronic export declarations).     

Export without compensation:

Accompanying documents (all indicated documents should be submitted):

  • Export licence “Holder’s copy” (in case of submitting a printed (paper-based) licence).
  • A copy of an extract of IE599 electronic notice (in case of products for which export declarations are accepted from 1 May 2016 and export procedures have been completed not in the customs authorities of the Republic of Lithuania)1.
  • MRN (Main Registration Number)2, when:
    • More than one Member State is involved in the export procedure unless the export declaration is submitted to the customs authorities of the Republic of Lithuania and the export procedure is completed in a Member State other than the Republic of Lithuania.
    • The customs authorities for export is in a Member State other than the institution responsible for licencing.
    • The MRN shall be used for the export procedure completed in the Member State where the export declaration is lodged, except when the export declaration has been lodged and the export procedure is completed at the customs authorities of the Republic of Lithuania.
  • A third copy of the export declaration with customs marks of exit3.
  • Other documents (in exceptional cases when the provisions of individual EC Regulations are applied).

 

1 Applies to licences issued until 5 November 2016.
2 Applies to licences issued from 6 November 2016.
3 Goods for which export declarations have been accepted since 1 May 2016 and when the customs authorities allow the use of a reverse procedure in the event of failure of the MDAS (in this case a written export declarations are drawn up) or the goods are transported from the customs territory of the Community under simplified declaration procedures (the actual shipping out the goods with business documents, with subsequent submission of electronic export declarations).

Import:

Accompanying document (all indicated documents should be submitted).

  • Import licence “Holder ‘s copy” (in case of submitting a printed (paper-based) licence).

Import based on tariff quotas:

Accompanying documents (all indicated documents should be submitted).

  • Import licence “Holder ‘s copy” (in case of submitting a printed (paper-based) licence).
  • Other documents (in exceptional cases when the relevant tariff quotas are specified in EC regulations).

Terms of documents submission:

Printed (paper-based) import licences, which, in accordance with the Community provisions, shall be subject to the provisions of Part 10 of Article 34 of Commission Regulation (EC) No 376/2008 of 23 April 2008, “Holder ‘s copy” must be returned within 45 days of the expiry date of the licence, except in cases of force majeure.

  • Printed (paper-based) import licence “Holder ‘s copy” must be returned within 60 calendar days1 after the licence expires.
  • Printed (paper-based) export license “Holder ‘s copy” must be returned within 180 calendar days1 after the licence expires.
  • The export licence/certificate with the predefined refund “Holder ‘s copy” must be returned within 60 calendar days from the expiry date of the licence.
  • Proof of import to a third country, transport documents must be submitted within 12 months of the expiry date of the licence.
  • Proofs of the departure of goods from the customs territory of the Community must be provided within 12 months1/1802 calendar days from the expiry date of the licence.

 

1 Applies to licences issued from 6 November 2016.

You can find more detailed information on the deadlines for submitting documents, fulfilling the obligations and the amount of the deposit, if the deadlines for the fulfilment of the obligations are exceeded here.

We would like to inform you that the fact of export of goods from the customs territory of the Community is proved by the control copy T51/electronic notice IE5992/third copy of the export declaration with the customs mark of exit3.

 

1. In cases, where export declarations for goods are accepted until 30 April 2016. If the control copy T5 is also submitted for the goods for which export declarations have been accepted from 1 May 2016, such a document is always acceptable.  
2. In cases, where export declarations for goods are accepted from 1 May 2016.
3. In cases, where export declarations for goods are accepted from 1 May 2016 and in the case of MDAS failure, the customs authorities allow a reverse procedure (in this case written export declarations are made) or the goods leave the customs territory of the Community under simplified declaration procedures (real transportation of goods with business documents, by submitting additional electronic export declarations later).

 

We would like to point out that the applicant does not have to submit the following:

  • Control copy T5 (the document is reiceved directly from customs authorities).
  • Electronic notice IE599LT (electronic document for the export of goods for which export declarations are accepted at the customs authorities of the Republic of Lithuania from the customs territory of the Community is obtained by means of electronic data exchange between Agency and MD information systems).

 

Requests in order to return deposits are submitted only if:

  • An exporter or importer wants his cash deposit to be partially returned or a guarantee insurance letter is valid for more than 37 months.
  • In case, when obligations are fulfilled before paper or electronic licence expires. 
  • In case, when obligations are fulfilled for only a part of the quantity indicated in the licence/certificate/extract, exporter/importer seeks to return the deposit partially according to Article 7 of Commission Delegated Regulation (EU) 2016/1237 of 18 May 2016. Additionally, in the request regarding deposit’s returning it is necessary next to licence’s number indicate the numbers of export/import declarations. When there are quite many of them and in the request regarding deposits returning there is not enough space to indicate their numbers, then this information should be provided on an additional sheet and submitted together with the request, regarding deposits returning.

Deposits submitted in cash are returned within three working days after the deposit’s releasing. Cash deposits are returned to the exporter’s/importer's bank account, identified in the agreement to submit applications electronically by the National Paying Agency under the Ministry of Agriculture of the Republic of Lithuania (hereinafter – NPA).

If exporters/importers submitted guarantee insurance letters, which period of validity is shorter than 37 months, the NPA will invite them to collect the guarantee letters within three working days.